The HOA App Philippines Homeowners Trust
Lower Dues to ₱0. Instant SOS Emergency Alerts. Full Treasury Compliance.
One platform that pays for itself and keeps your community secure—automated QR PH, GCash, Maya, and card payment on dues collection, one-tap emergency alerts, and R.A. 9904/BIR compliance, all in one app.
HOA Financial Statement Summary
Solving Common Subdivision Problems
Say goodbye to paper logbooks, manual spreadsheets, and collection envelopes. Here is how HOA Portal makes management hassle-free.
No More Envelope Collections
Ditch manual cash collection envelopes. Homeowners pay association dues online using GCash, Maya, or Credit Cards. Digital receipts and accounting records update instantly for the board.
Offset Operational Costs
Generate digital revenue directly inside your gated community. HOA Portal matches local vendor ads and service listings, routing income straight to the HOA treasury to lower monthly homeowner dues.
DHSUD & HLURB Compliance
Conforms fully to R.A. 9904 (Homeowners' Association Act). Automatically partitions and segregates your General Operations Fund, Reserve Fund, and Special Project Fund without manual work.
Late Payment SMS Reminders
No more printing and delivering paper billing notices. The system automatically sends payment reminders with checkout links directly to residents via SMS and Email.
Hassle-Free Guard Logs
Replace physical paper gate logbooks. Residents pre-register visitors in-app, generating instant QR passes. Security guards scan codes directly on their phones for fast entry.
Automated Financial Statements & Balance Sheets
Generate print-ready Balance Sheets, Income Statements (P&L), and Fund Audit Logs with one click. Automated double-entry ledgers track collections, expenses, and bank balances in real time.
Emergency Help Without the Wait
When something goes wrong at home, seconds matter. HOA Portal's SOS feature lets any resident send an instant alert to security guards, the HOA admin, and designated emergency contacts — with their exact unit location attached automatically.
- One-tap SOS trigger from the resident app
- Instant alert to gate security and property management
- Automatic location tagging — no need to explain where you are
- Especially valued by families with elderly residents or those living alone
Instant SOS Alert
ACTIVE EMERGENCY SIGNAL
Resident Experience Portal
Designed for your daily convenience and safety.
Built for Homeowners, Not Just Boards
HOA Portal isn't just for treasurers and board members. Every resident gets a simpler, safer daily experience:
- Marketplace: Book trusted local vendors — cleaners, repairs, deliveries — directly through the app, with proceeds helping offset your community's dues
- SOS Emergency Trigger: One tap connects you to security and your HOA in an emergency
- Visitor Passes: Pre-register guests in seconds, no more waiting at the gate
- Transparent Dues: See exactly where your monthly payment goes, in real time
100% Paperless Subdivision Treasuries
Make your work as a treasurer completely hassle-free. Streamline audits, keep the board compliant, and access everything from a secure digital dashboard.
- Zero Paper Trails: All billing, invoicing, payments, receipts, and expense vouchers are completely digitized. No physical filing cabinets required.
- Real-Time Financial Dashboard: Generate print-ready income statements, collection summaries, and tax exemption logs instantly for board meetings.
- Safe & Secure Vault: Store community documents, certificates, minutes of meetings, and unit registries in an encrypted cloud vault.
Palm Grove HOA
General & Reserve Funds ActiveGreen Valley HOA
Balanced Double-Entry LedgerRosewood Estate
BIR Tax Exemption CompliantBella Vista Subdivision
100% Dues Offset PortalTrusted by HOA Leaders in the Philippines
Read how subdivisions and condominiums are simplifying treasury operations and enhancing resident satisfaction.
"GCash integration has completely transformed our dues collection. Our collection rate increased from 62% to 94% in the first two months because homeowners love the SMS payment links."
"BIR and DHSUD compliance used to take weeks of spreadsheet work. The multi-fund ledger segregates operations and reserve accounts automatically. Auditor approval was a breeze."
"Replacing paper gate logbooks with scanned visitor QR passes has cleared up traffic at the gate. The guards verify registered residents' vehicles instantly by scanning the windshield QR stickers."
Explore the HOA Portal Experience
Take a quick tour of the features designed to automate and protect your community operations.
Direct E-Wallet Dues Billing
Homeowners receive monthly dues reminders via SMS and checkout securely without copying account details or manually uploading receipts.
- Automatic SMS payment reminders
- Instant digital receipts generated
- Settles directly into the HOA bank account
GCash & Maya Checkout
Integrated direct checkout links with auto-receipting.
Balance Sheet & P&L Reports
1-Click PDF / Excel Export
Instant Balance Sheets & Financial Statements
Say goodbye to manual month-end spreadsheet preparation. HOA Portal automatically compiles your Assets, Liabilities, Reserves, and Operating Surplus into print-ready financial statements compliant with DHSUD (R.A. 9904) and BIR tax standards.
- Automatic double-entry ledger balancing
- One-click Balance Sheet & Income Statement (P&L) exports
- Automated fund partitioning (General Operations, Reserve, & Special Projects)
Windshield Sticker Passes
Ensure security at your gate. Generate official subdivision stickers containing resident owner info, house numbers, and gate codes, easily printed directly from the web.
- Print-ready 8x8cm sticker layouts
- Secured verification QR codes
- One-tap guard validation scans
Subdivision Pass Sticker
Windshield sticker printing with QR verification.
Frequently Asked Questions
Here are the answers to the most common queries about our features and implementation process.
Is HOA Portal compliant with R.A. 9904 (Homeowners' Association Act)?
Yes, absolutely. The treasury ledger system is built specifically to adhere to DHSUD (formerly HLURB) regulations. It handles automated reserve fund allocations, BIR VAT-exempt classifications, and holds comprehensive audit trails for transparency report generation.
Can we generate print-ready Financial Statements and Balance Sheets for board meetings?
Yes, absolutely! HOA Portal automatically compiles your double-entry transactions into real-time Balance Sheets, Income Statements (P&L), and Cash Flow summaries. You can export print-ready PDF and Excel reports with a single click for board approvals, annual general meetings, and BIR/DHSUD compliance filings.
How do residents pay their dues using e-wallets?
When bills are generated, the system automatically triggers an SMS notification to the resident containing a secure payment link. Homeowners simply tap the link, choose GCash, Maya, or card checkout, complete the payment, and their account balance settles instantly on the HOA dashboard.
Do we need to buy any special scanners for our guards at the gate?
No special hardware is required. The Security Guards can use their existing smartphones to access the Guard Console. They can scan pre-registered visitor QR passes or read vehicle windshield stickers directly using their phone's built-in camera.
How long does domain propagation and onboarding take?
Onboarding is instant! After registering, you can configure your subdivision settings, import residents, and link your custom domain. Your custom portal is usually online and active within 30 minutes.
Request a Free 1-on-1 Consultation & Board Training
Want a personalized explanation or live demo for your HOA board, officers, or property management team? Leave your email and contact number below, and our community setup specialist will reach out within 24 hours.
Plans Designed for Every Association Scale
Start with a 30-day free trial. Cancel or change plans anytime.
Small HOA Portal
Ideal for smaller associations and townhouses.
- Up to 50 lots
- Online payments setup
- Digital resident directory
- SOS Emergency Trigger
- 30 Days Free Trial (₱0 due today)
Active Subdivision
For mid-sized gated communities and subdivisions.
- Up to 300 lots
- Dues offset platform engine
- Automated tax classification
- Automatic monthly dues reminders
- SOS Emergency Trigger
- 30 Days Free Trial (₱0 due today)
Large Estate / Developer
For large developments and professional managers.
- Unlimited lots and subdivisions
- Multi-fund accounting setup
- Treasurer profit/loss statements
- Custom ledger audit export
- SOS Emergency Trigger
- 30 Days Free Trial (₱0 due today)